Change Instructor vs. Make a Substitution

Depending on how you make the update, these methods have different effects on how the change appears on the schedule and how it affects future classes. We call this out in each section below so you know what to expect when making a schedule change. It is important to note that there is not an option to have the instructor display as a sub or to not display as a sub when making staff schedule updates.

Change Instructor or Make a Substitution via the Class Schedule

Option 1: Substitute an Instructor for a Specific Date

Update an instructor for a specific date. The change will appear as a substitution on the schedule.

From the navigation menu select Schedule
Find the class on the schedule you want to make the substitution for
Choose three dots on the far right
Choose Edit this instance
Select the new instructor and their pay rate
Save

Option 2: Substitute an Instructor for a Specific Date

Update an instructor for a specific date. The change will appear as a substitution on the schedule.

From the navigation menu select Schedule
Find the class on the schedule you want to make the substitution for
Choose three dots on the far right and choose Change Instructor
Select the new instructor and their pay rate
Save

Option 3: Substitute an Instructor for Specific Date

Update an instructor for a specific date. The change will appear as a substitution on the schedule.

From the navigation menu select Schedule
Find the class on the schedule you want to make the substitution for
Choose three dots on the far right and choose Edit All
Select a start date and choose the same date for the end date
Select the new instructor and their pay rate
Save

Substitute an Instructor for a Date Range

Update an instructor for a date range. The change will appear as a substitution on the schedule.

From the navigation menu select Schedule
Find the class on the schedule you want to make the substitution for
Choose three dots on the far right and choose Edit All
Select a start date and choose an end date
Select the new instructor and their pay rate
Save

Change an Instructor from a Specific Date Forward

Update an instructor from a date forward. The change will not appear as a substitution on the schedule.

From the navigation menu select Schedule
Find the class on the schedule you want to make the substitution for
Choose three dots on the far right and choose Edit All
Select a start date and do not select an end date
Select the new instructor and their pay rate
Save

Change Instructor or Make a Substitution via Class Management

Schedule a Substitution for a Specific Date

Update an instructor for a specific date. The change appears as a substitution on the schedule.

From the navigation menu select Classes
Find the class you want to make the substitution for and choose Go
Select a class instance from the schedule
Choose Edit the specific instance
Select the new instructor and their pay rate
Save

Change an Instructor from a Specific Date Forward

Edit an instructor from a specific date forward. Select a start date and do not choose an end date. The change will not appear as a substitution on the schedule.

From the navigation menu select Classes
Find the class you want to make the substitution for and choose Go
Select a class instance from the schedule
Choose Edit All
Select a start date and do not select an end date
Select the new instructor and their pay rate
Save

Substitute an Instructor for a Specific Date Range

Edit an instructor for a specific date range. Select a start date and choose an end date.

The change will appear as a substitution on the schedule.

From the navigation menu select Classes
Find the class you want to make the substitution for and choose Go
Select a class instance from the schedule
Choose Edit All
Select a start date and select an end date that is not the same date as the current date
Select the new instructor and their pay rate
Save

Change an Instructor for an Instance

Edit an instructor for a specific date without the having the instructor display as a substitution. The change will appear as a substitution on the schedule.