This chart explains what happens when your Class Cancelation / No-Show Policy is set to the client loses the session, fee, or credits used to pay for a class and books using a drop-in. The important thing to note is that the refund method entered under your Class Cancelation Refund Policy only applies to cancelations.
By Client | By Staff | |
Late Cancel | Returned to payment method selected under Class Cancelation Refund Policy | Returned to payment method selected under Class Cancelation Refund Policy |
Early Cancel | Returned to payment method selected under Class Cancelation Refund Policy | Returned to payment method selected under Class Cancelation Refund Policy |
Waitlist Late Cancel | Returned to original payment method | Returned to original payment method |
Waitlist Early Cancel | Returned to original payment method | Returned to original payment method |
No-Show | Returned to payment method selected under Class Cancelation Refund Policy | Returned to payment method selected under Class Cancelation Refund Policy |
Class Canceled by Staff | N/A | Returned to original payment method |
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What happens when your setting is set to the client loses the session, fee, or credits used to pay for a class and a staff member chooses to return the session, fee, or credits used to pay for the class, the card used to purchase the drop-in will be refunded?
When a no-show penalty is stopped by staff, the drop-in is returned to the payment method selected under Class Cancelation Refund Policy.
When a late cancel penalty is stopped by staff the drop-in is returned to the original payment method.
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What happens when a client does not make it into class from the waitlist?
When the system automatically removed the client from the waitlist their drop-in is returned to the original payment method.
Where can I find the settings referred to in this article?
Select Business Settings
Choose the Classes / Enrollments Waitlist & Cancelation tile
What refund rules are followed when a drop-in booking is removed from the waitlist?
When a waitlist booking is made with a drop-in and the client is not added to the class or if a staff member removes the client from the waitlist and does not add the client to the class, the system will refund the client back to the client's original payment method.
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If a client purchased the drop-in with a credit card, then the card used to purchase the drop-in will be refunded. The setting chosen under Class Cancelation Refund Policy does not apply to waitlist bookings and currently there is not a setting that regulates how a client is refunded when they are removed from the waitlist.
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